Ready to Make a Reservation for a Tour?

Review the Reservation Form for the tour you are interested and

follow these steps submit a registration for our 2011 tours.

Please be sure you fill in the blanks on the reservation form BEFORE you print it.

Hand written reservation forms will be returned.

STEP 1: Read this document very carefully. 

 If there are parts that you don’t understand, ask your host parents, a friend or club counselor to explain them.

STEP 2: Review the itineraries here and choose a tour.

·    Inclusions: The tour price includes: bus travel, some meals on spring tour, all meals or a cash meal allowance to buy meals on summer tours, quadruple occupancy hotel accommodations with Queen size beds (not double), tour t-shirt, tour booklet and entrance fees to all sites visited.

·    Exclusions: The tour price does not include: round trip transportation from your host city

·    Airfare: Do not purchase airline tickets to the departure city until instructed to do so.  When a minimum number of students are registered, we will contact you with instructions for booking your travel, including flight arrival and departure times and hotel transportation plans.

·    Payment:  Acceptable forms of payment include check or money order drawn on US-based financial institution.  Alternatively, we can arrange for direct wire transfer payments for the full tour cost, for a small fee. Contact us for details. 

Credit- or debit card payment or checks drawn on non-US financial institutions are not accepted.

·    Reservations for Florida:  Early reservations are accepted through September 30, 2010 with a $500 deposit.  The balance of the tour fee must be paid by December 1, 2010 or you risk losing your space on the trip.  Reservations submitted after October 1, 2010 must include full payment.  No reservations will be accepted after January 1, 2011.

·    Reservations for summer trips: Early reservations are accepted through December 31, 2010 with only a $800 deposit. The balance of the tour fees must be submitted by February 28, 2011 or you risk losing your space on the trip.  Reservations submitted after December 31, 2010 must include full payment.  No reservations will be accepted after March 15, 2011. 

STEP 3: Complete the Reservation Form here.

Type directly into the online form. When finished, save a copy, print the form, and obtain signatures. Forms with missing or incomplete fields will be returned.

STEP 4: Read the Rules here, print and sign the form.

Tour rules are strictly enforced as required by Rotary.  If you feel that you cannot live by these rules during the tour, then you should stay home.  Rules violations can result in being sent home early at the student’s own additional expense with no refund of fee paid.

STEP 5: Complete and obtain signatures for the SCAT Parental Consent form here.

STEP 6: Prepare your reservation packet for mailing.

All items below must be properly completed with the signatures and included in the reservation packet you return to us. If anything is missing, the entire packet will be returned to you.  We can not reserve a place for you on a tour without a completed packet.  Here’s what you need to send:

ü      Reservation form – completed with 2 signatures

ü      Rules agreement – completed with 2 signatures

ü      Parental Consent form – completed with signatures

ü      Check or money order, payable to SCAT, Inc., – review the Payment section of Step 2

ü      Copy of your insurance card – The insurance company must be based in the U.S.  Insurance from student’s home country is not acceptable. Copies of the insurance application are not acceptable.

ü      Small photo for our ID badge - approximately 1 inch face size such as school or passport photo.

ü      Copy of the name page of your passport showing passport number

We can't wait to see you!!!!!

Questions?

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